What an Evernote Certified Consultant can do for your business
|| BY Penny Catterall ON November 3, 2016
Evernote, the amazing information storage and retrieval app, is best known as a way to organize and find everything in your personal life using your computer or mobile device. I have written extensively about how I use Evernote here and here. But you may not be aware that Evernote can also help you or your team at work be more productive . That’s the main goal of Evernote Business, and the role of an Evernote Certified Consultant is to help you maximize your implementation of this versatile and robust product.
I recently completed comprehensive training through Evernote to become an Evernote Certified Consultant, one of only 170 in the entire United States and 3 in the state of Maryland where I live. The course focused specifically on training consultants to understand all the aspects of Evernote Business, and how to help clients choose, implement and work with it to enhance productivity in the workplace.
What is Evernote Business?
Evernote Business basically takes the best features of Evernote Premium – including virtually unlimited uploads of any kind of information, the ability to annotate PDFs, presentation mode, and business card scanning – and deploys it across a team or company. This tends to be best suited for companies or teams of more than 3 people working on multiple projects who need to be able to communicate in real time and keep all types of business information from notes to research to files centrally located, synced and updated across platforms.
Some of the other main benefits of Evernote Business include:
- Data continuity – Like the other versions of Evernote, Evernote Business uses a system of notes, notebooks and tags to organize information, but the information stored in Business notebooks stays with the company, even after the employee has moved on. Personal notebooks and any information in them stay completely separate and belong to the individual who created them.
- Effective information sharing – Evernote Business serves as a centralized hub for everyone in the company to communicate and collaborate, making it easy to keep track of all team projects and to share and give feedback.
- Simple account management – Administrators have access to a centralized dashboard that makes it easy to add or remove users, share notebooks across team members, and measure contributions by team members to their projects. Billing is centralized for all users as well.
- Knowledge discovery – Evernote’s incredible built-in search capability allows users to find what they are looking for simply by typing in a word, and even searches other notes company-wide that might be relevant from other team members —both current AND past.
What Does an Evernote Certified Consultant do?
As an Evernote Certified Consultant, I can:
- Help you choose which version of Evernote is best for you
- Custom design workflows tailored to you and your team
- Give you guidance on best practices for deploying Evernote across your company
- Offer in-person or virtual training to get team members up to speed quickly
Over 20,000 businesses currently use Evernote to make them more productive. If you have a business that you feel might benefit from using Evernote Business, call me for a free consultation and get $25 off your first appointment before November 30, 2016.
7 essential apps for travel in Japan
|| BY Penny Catterall ON October 19, 2016
My husband, mother-in-law and I just got back from what our friends refer to as our “epic” trip to Japan. We spent 10 truly amazing days traveling and visiting our son who is studying there this semester. I wrote about planning for this trip using Evernote in this blog post right before I left, and I can say without a doubt that Evernote was indispensable to us in Japan. However, I also used a wide variety of other apps that enabled me to pull together all the information I needed and helped us navigate our way through this fascinating country. I put all these apps into a folder on my iPhone called “Japan” so that they would be in one place and easy to find.
Here are the apps that I found most helpful:
After consulting with Japanese friends, we decided to go with All Nippon Airways (ANA). They have a reputation for great service, great food, and a great all around experience, and they did not disappoint in any way. For our 13-hour flight to Tokyo, we splurged and upgraded to Premium Economy for just a couple hundred dollars extra, which was SO worth the extra money! The ANA app is easy to use and gives you all your flight information, such as e-ticket and flight status, in one place.
For this, I relied mainly on Booking.com. I tried several other hotel booking sites, but as Booking.com allows you to reserve a room with free cancellation almost up to the last day, and does not require pre-payment, I found this was the best for me – especially since I kept changing my mind about where we wanted to stay! It also had great prices. I ended up booking about 12 different hotels, all over Tokyo and Kyoto, before finally settling on my final choice for each city. Having the app on my phone with my bookings easily accessible was very important, since it could display the name of each hotel in Japanese – an essential feature, as many Japanese taxi drivers do not speak English.
We purchased Japan Rail Passes, similar to Eurail Passes, which gave us unlimited access to the JR National Rail and specific Shinkansen Bullet Trains. JR Rail has their own app, HyperDia by Voice that allows you to find train times and schedules by using voice commands. For instance, I could just say “Last train from Tokyo to Kyoto” and it showed me the exact train number, departure track and arrival time. Another useful app was Navitime Japan Travel, which helps you do everything from finding free wi-fi spots to choosing the right door-to-door route for navigating Japan’s extensive and complicated transportation system. The City Rail Map app was also very useful for offline information on getting around using public transportation, which we did a lot!
English is not widely spoken in Japan, and not a lot of us tourists speak Japanese. Speak & Translate, a free voice and text translator app that lets you communicate in 54 different languages by voice, and 100 languages in writing, was quite useful – although it was a bit strange to speak into the phone and then have a Japanese voice speak back to you! Scanner & Translator was also helpful in converting photos of Japanese characters into text and then translating them into English, which came in handy when we were trying to read a Japanese menu or identify items in a Japanese supermarket.
I am always amazed at how much easier it is to travel around the world now as compared to when I graduated from college in the 80’s and took my first trip to Europe on my own. How did we ever manage without the Internet and all these great apps? Technology has done a lot to make it much easier to travel to places that one might not otherwise visit, and for that I am grateful!
Planning a trip with Evernote
|| BY Penny Catterall ON October 5, 2016
Evernote and I have been going strong together for over 8 years, and once again, it comes to the rescue in helping me plan a major trip. As I write this, I am just two days away from a trip to Japan that my husband and I have been looking forward to ever since we found out that our son, a junior in college, was going to be studying near Osaka this fall.
I grew up living in Southeast Asia and Africa, and even spent a year in South Korea, but have not been back to this part of the world since 1976 – that’s 40 years! I have traveled extensively since then through Europe and have been comfortable in that part of the world, as I speak French, Spanish and a smattering of Italian, and can at least make myself understood in most European countries. But Japan is a different story. Everything about the country, including its language, customs and culture are completely foreign to me. Planning a trip there felt like planning a trip to Mars. I had a lot of research to do, but now, two days before departure, I feel as if I am finally ready (both mentally and physically) to visit this beautiful country and not feel completely overwhelmed – thanks to Evernote!
As an Evernote power user, I ended up planning pretty much all of my trip in this versatile app. Here’s what I did:
- Created a notebook in Evernote called “Japan 2016”
- Forwarded my email confirmations of airline and hotel reservations directly into Evernote, using @Japan 2016 following the subject line of each email
- Used the Evernote Web Clipper to save all the hotel information from the various booking sites I was using, tagging each note Hotel, so that I could compare prices, dates and locations before making a final selection
- Clipped websites on the major tourist attractions, including all the temples, shrines, museums and gardens that I would like to visit
- Clipped websites on such information as Japanese customs (e.g., no tipping, and when to bow), where to exchange money, and restaurant recommendations
- Created a “Japan Itinerary” note for our 10 day trip with links to the notes pertaining to each day’s activities
- Set up my Japan 2016 notebook for offline use on my iPhone and iPad, so that I can edit notes while I’m without wifi (such as during the 13 hour plane ride to Tokyo).
I am very excited (and just a tad nervous) about our upcoming trip; but I know that with Evernote’s help, it will be a lot smoother, easier and fun!
I have recently become an Evernote Certified Consultant and would love to help you in person or remotely with all your Evernote needs, both business and personal.